We are not considered a Processor of Data but a Controller of data as defined by GDPR:
(EU) 2016/679 General Data Protection Regulation.
The use of external data is limited, however, we take our data responsibilities seriously and
ensure we are compliant to the above regulations.
Here-in, we detail the handling of all and any information (data) that we collect and hold
about you or the business/organisation you are employed with whilst using our websites,
supplements the other published terms and conditions and is not intended to override them.
We are only interested in data that conforms to the provision of our services: i.e. clients,
suppliers and administrators.
We collect data about you only when you register and log into the website to create
We collect data if you are a signed artist, our Artist Portal data is recorded as above also.
We collect data provided for the fulfilment of orders and or the Performance of a Contract.
We collect all other data provided by you.
Other than the data that you manually input and provide yourself, we record the date and
time information, payment information and conversation records.
Our site data is reported to the sales agents so that they can assist you in your search. If the
data is not from a professional body, organisation or business, we do not contact them. Your
art collections and lightboxes are held and saved on our secure servers. You may be
contacted and asked if you require further assistance as part of our finders and agency
We retain this data indefinitely, you may have this information deleted or reported to you as
required by GDPR regulations.
We have put in place appropriate security measures to prevent your personal data from
being accidentally lost, used, altered, disclosed or accessed in an unauthorised way.
The more confidential the material, the higher the restricted access to your data. Only senior
staff are allowed to access sensitive or confidential data. For example, Special Categories
of Personal Data, as defined by GDPR, are accessible by senior managers only.
If you are a contracted artist, your data held on our secure servers are accessed by
employed staff in accordance with your Artist Agreement.
We do not hold credit card information.
Data required for the fulfilment of orders is shared with our accounts teams and the group of
companies as detailed, here:
We have developed systems and processes to access and process your data with in the
GDPR regulations. For example, a simple program has been developed to ascertain the
GDPR compliant case to contact you. Variables include location, client status, opt in and
If you are an existing client and you have not opted out of our subscriptions, we believe we
have the right to market to you over a 2 year period as you have chosen to use our finders
or connection service.
We may also contact you as part of the Performance of Contract. This means processing
your data where it is necessary for the performance of your contract or order.
We have legitimate interest for holding your data. This means the interest of our company
in conducting and managing our business, enabling us to give the best service.
We comply with a legal or regulatory obligation. This means processing your personal
data where it is necessary for compliance, with a legal or regulatory obligation that we are
subject to in various global jurisdictions.
Our web pages may include links to third-party websites, plug-ins and applications. Clicking
on those links or enabling those connections means we do not control these third-party
websites and are not responsible for their privacy statements. When you leave our website,
If you are a Represented Artist, we use your data to win you work in accordance with our
artist agreement. You can also delete your profile and bank details directly from your Artist
We don’t market to you when there is not a GDPR compliant case to do so.
We don’t market to you when you unsubscribe.
We do not sell your data.
We do not contact persons under 18 or for non- businesses purposes. (Unless to warn you
of site terms.)
We don’t withhold data requests made by you; please give us up to a month to respond.
We may have to share your personal data with Internal Third Parties. For example, agencies
We may share your data with External Third Parties Services, for example:
Providers acting as processors who provide I.T and system administration service.
Professional advisers acting as processors including lawyers, bankers, auditors and insurers
who provide consultancy, banking, legal, insurance and accounting services, regulators and
compliance and other authorities acting as processors or joint controllers who require
reporting of processing activities.
We require all third parties to respect the security of your personal data and to treat it in
accordance with the law. We do not allow our third-party service providers to use your
personal data for their own purposes and only permit them to process your personal data for
specified purposes and in accordance with our instructions.
A cookie is a small file of letters and numbers that we store on your browser or the hard
drive of your computer if you agree. Cookies contain information that is transferred to your
computer’s hard drive.
to provide you with a good experience when you browse our website, plus also allows us to
We use the following cookies:
Strictly necessary cookies. These are cookies that are required for the operation of our
website. They include, for example, cookies that enable you to log into secure areas of our
website, use a shopping cart or make use of e-billing services.
Analytical/performance cookies. They allow us to recognise and count the number of
visitors and to see how visitors move around our website when they are using it. This helps
us to improve the way our website works, for example, by ensuring that users are finding
what they are looking for easily.
Functionality cookies. These are used to recognise you when you return to our website.
This enables us to personalise our content for you, greet you by name and remember your
preferences (for example, your choice of language or region).
Targeting cookies. These cookies record your visit to our website, the pages you have
visited and the links you have followed. We will use this information to make our website and
the advertising displayed on it more relevant to your interests. We may also share this
information with third parties for this purpose.
Please note that third parties (including, for example, advertising networks and providers of
have no control. These cookies are likely to be analytical/performance cookies or targeting
You block cookies by activating the setting on your browser that allows you to refuse the
setting of all or some cookies. However, if you use your browser settings to block all cookies
(including essential cookies) you may not be able to access all or parts of our site.
Except for essential cookies, all cookies will expire once you close your browser
Your rights are governed by GDPR regulations. Please use the following link to refer to the
code which we fully comply to: https://gdpr-info.eu/
This is not limited to how we audit, train, review or handle data breeches.
We continually review, audit and access our policies to ensure we meet with GDPR
compliance. We will update this policy if changes occur.
Email Accounts@accountsadmin.com or visit https://accountsadmin.com/
If this does not resolve a complaint to your satisfaction, you have the right to lodge a
complaint with the Information Commissioner's Office.
You can phone them on 03031231113, or email them at
Their address is: Information Commissioner’s Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF, England, UK.